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Estate Information Guide

INFORMATION WE REQUIRE

The following are the usual details we will need to begin dealing with the estate and obtaining the necessary Probate Values, however, the list is not exhaustive and there may be other information which will be relevant in particular cases.  If you have any doubt please include the additional details in the last section and/or telephone us to discuss whether the details may be important.

WE WILL NEED :-

  1. A Registrar's copy of the Death Certificate (or the Coroner's Interim Certificate of Fact of Death);
  2. The original Will (unless we hold it already or the Deceased died without a Will);
  3. The full names/addresses of all of the Beneficiaries named in the Will (or the addresses of all close family and their relationship to the Deceased if there is no Will) and the dates of birth of any such persons under eighteen;
  4. The Deceased's National Insurance Number;
  5. The Deceased's Tax Office details (a Tax Code notice or any papers from the Inland Revenue should provide all of the necessary information).
  6. Documentary evidence (please see the guidance notes at the end of this Guide) confirming the identity of the Personal Representatives to comply with anti-money laundering requirements.

INFORMATION ABOUT ASSETS

Details of all assets (whether owned solely or jointly) including :-

  1. Land and buildings (if the assets include a house which is to be sold please say how many bedrooms it has so that Home Information Pack regulations may be considered);
  2. Bank Accounts (please provide the most recent statement for each account);
  3. Building Society Accounts (please provide the most recent statement or passbook for each account);
  4. Shares or other investments including Investment Bonds (please provide the Share or Bond Certificates or other confirmation of the Holding);
  5. Personal and household items; (the Capital Taxes Office may require full details of the items (including photographs of them) and how they are valued, a formal valuation by a Valuer should be considered);
  6. National Savings Investments including Saving Certificates, Premium Bonds, Capital and Income Bonds, Savings and Deposit Accounts (please provide the Certificates or Pass Books as appropriate);
  7. Life Insurance Policies (please provide the Policy Documents or other documents with the company and policy details);
  8. Pensions (please provide a letter or payment confirmation or Policy Document in the case of a work or private Pension or Annuity);
  9. Benefits, including retirement pension (please provide the benefit book(s)  or other  confirmation as to the benefits received);
  10. Salary or wages (please provide details of the employer);
  11. Business or Private Company interests;
  12. Any entitlement from someone else's estate or a Trust;
  13. Any assets held outside the United Kingdom;
  14. Any cash found;
  15. Any other information relating to assets or property which you think may be relevant.

INFORMATION ABOUT LIABILITIES

Details of any bills or other liabilities including :-

  1. The Undertaker's Account (we can usually arrange for this to be paid from the Deceased's Bank or Building Society Account, if they have one);
  2. Details of any rent (if the Deceased lived in rented accommodation);    
  3. Utility bills such as gas, electric or telephone accounts (if nothing is currently due please provide the most recent account for future reference).  Please provide the most recent Council Tax and Water Rate bills as we can often stop any liability arising during the administration of the estate;  
  4. Any Credit Card or Personal Loan Accounts;
  5. Any Mortgage on any of the Deceased's property;
  6. Any demands from the Inland Revenue;
  7. Any other Creditors.
  8. If you suspect that there may be unknown creditors it may be necessary to place a special notice in a local paper. This notice will protect the Personal Representatives from personal liability for unknown debts. Please tell us if you think a notice will be required

THE CAPITAL TAXES OFFICE RETURN OF ESTATE INFORMATION

A Capital Taxes Office Form is required to be completed in all estates and we will need the answers to the following questions :-

  1. Within seven years of death did the Deceased :
    • make any gifts or other transfers totalling more than £3,000.00 per year, other than normal birthday, festive or wedding gifts, or;
    • give up the right to benefit from any assets held in Trust.
  2. On or after 18th March 1986,  did the deceased make a gift where :-
    • they continued to benefit from, or had some right to benefit from, or use all or part of the asset, or;
    • the person receiving the gift did not receive full possession of it.
  3. Did the deceased have the right to receive the benefit from any asset held in a Trust ?
  4. Did the deceased own or benefit from any asset outside the UK ?
  5. Did the deceased pay premiums on any Life Insurance Policies that were not for the deceased's own benefit or did not pay out to the estate ?
  6. Did the deceased benefit from an Alternatively Secured Pension Scheme or a Registered Pension Scheme ? If so we will require additional information.

GENERAL INFORMATION

The Insurer(s) of any buildings/contents or car should be notified and the Personal Representative(s) interest noted on the Policy, please provide any such Policy Documents or, if it/they cannot be found, any renewal receipt or notice giving the Company and Policy Number details. We will notify the local Police Office if the Deceased's house will be unoccupied.

For more information on this subject, please complete our short enquiry form and one of our team will get back to you.

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